The available space on Gmail is 15 GB (by default). This space is shared by Google, Drive Google Photos and Gmails. As a result of drive, photos, and mailboxes, the allocated space starts running out. This entire view of Google Drive storage space is considered under the Gmail quota. It also happens that the storage quota is being indicated as overused as you get a message “Google Drive Quota Exceeded”. This is why it becomes necessary to free excess storage space to continue storing more data without any restriction.
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In this article, you will understand multiple techniques using which you can easily clear excess space from your Google account. So, let’s see what are the methods to that:
Methods to Resolve “Google Drive Quota Exceeded” Issue
There can be multiple causes that fill up the Google Drive quota, use the following measures to fix the problem in the most convenient way:
#Method 1: Empty Google Drive Trash
The files and folders temporarily deleted are stored in a trash folder and are not removed permanently. This greatly influences the consumption of storage space in Google Drive. In order to release space, users have to empty the trash on a regular basis. This could be done by following the given steps:Sign in to the Google accountMove to Google Drive and hit on the Trash option present at the left panelPress on the Trash option from the Search bar and then, hit on Empty Trash alternativeClearing data from trash frequently can save storage space. As a result, Google Drive quota exceeded issue can be overcome.
#Method 2: Managing Application Data from Google Drive
A large number of applications, extensions, etc., are related to Google Drive. So, these programs and applications will also take storage space. To clear the space occupied, users can follow these instructions:From the top right-hand side corner, select the Gear icon and choose an alternative to Settings.Then, click on Manage Apps from the left pane.An entire list of applications connected to Google Drive will be generated. Out of these programs, some are by default and hence, cannot be removed.Select the applications which have to be deleted and hit on Options >> Disconnect From Drive and then, Done to solve Google Drive error quota exceeded.
#Method 3: Find the Orphan Files and Remove Them
One of the eminent causes of the Google Drive quota limit is orphan files. In this situation, orphan files are those files that do not have a parent folder. These files consume the memory space to a great extent. Steps to search and remove these files are explained here:In the search bar of G Drive, type is:unorganized owner:me and hit on Enter.The entire list of orphan files will appear on the screen.Choose the desired multiple files >> Right Click on them and then, Remove.Drag and drop the selected files to Trash and then, empty them.
#Method 4: Organize Google Photos and Mailbox Storage of Gmail
The storage space is shared between Gmail, Google Photos, and Google Drive. So, there are possibilities of inflation of storage quota. Hence, to avoid unnecessary use of storage quota and fix Google Drive sharing quota exceeded issue, go through the following steps:Sign in to Google and navigate to Google Photos.From the top left-hand side, click on the main menu.Choose an alternative of settings for opening other options.Select from the 2 options for the quality of photos to be stored.
The 2 options are Original and High Quality. If an option of High Quality is selected, then the storage space will not be consumed largely. If an option of original is selected, it will consume a large amount of storage space. So, it is recommended to select the option of High Quality to save the pictures at a reduced size. This will minimize the consumption of Google Drive storage space.
Moreover, it is important to open emails and remove spam and junk emails. Also, users should frequently remove the previous and irrelevant emails from mailboxes to prevent Google Drive storage quota exceeded issue. Users should make sure that they are emptying the trash on a regular basis.
#Method 5: Delete Files of Large Size and Wait
The simplest way to deal with the problem regarding Google Drive storage space is deleting files of large size from Google Drive. But, it is to be noted that it will take time to clear up space and update the data quota.
Generally, this consumes a lot of time, like a couple of days. Some users stated that it might take weeks to revise the G Drive space quota. So, patience is the key while going for this approach to fixing the Gmail quota issue.
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Deleting your data without keeping backup is quite risky, it is highly recommended to first take backup & then delete data from the server. This can be done by using a Google Drive Backup tool from SysTools. Using this users can backup Gmail emails and other applications and save them on their system. The tool offers the ‘Delete After Download’ option for emails, which will remove them from the server during the backup process. Once the backup is created, you can delete unwanted files from your Google Drive and Photos also.
This will help in resolving the quota exceed problem and help you in keeping the local copy of your Gmail data. So, if in case any data is needed in the future, you will have access to your old data that was deleted from your Gmail account.Final Words
Google Drive quota exceed is an issue that can occur due to multiple reasons. So, various factors have been explained in the write-up to fix the storage space issue. Users can try various manual solutions. If none of them work, an automated tool is also mentioned to transfer the file from one G Drive account to another.